Leidos is a company focused on supporting military members and their families through the Military OneSource Program. They are seeking an Administrative Assistant – PMO to provide administrative support to the Program Manager and Deputy Program Manager, managing schedules, coordinating meetings, and supporting document management activities.
Gathers, collects, records, and tracks data and materials required for meetings, such as the Kick-off Meeting and Technical Status Review meetings
Manages and coordinates all logistics related to scheduling and supporting program management meetings, including deconflicting participant schedules as needed
Captures, documents, circulates, and archives meeting notes, including attendance, issues discussed, decisions made, and assigned action items
Supports the development of and tracks the status of Requests for Information Packages (RIPs) and Technical Action Requests (TARs)
Maintains a summary log of trips taken and conferences attended by Program Management staff and consolidate trip summaries and reports from task managers across all tasks
Supports document management activities, including the publishing and archiving of Program Management artifacts such as the Program Management Plan and Quality Management Plan
Provide comprehensive administrative support to the Program Manager (PM) and Deputy Program Manager (DPM), including calendar and inbox management
Coordinate and manage logistics for program management meetings, including scheduling, deconflicting participant availability, and preparing required materials
Capture, document, distribute, and archive detailed meeting minutes, including attendance, discussion topics, decisions, and assigned action items
Gather, track, and maintain data and documentation required for key meetings such as Kick-off Meetings and Technical Status Reviews
Support the development, tracking, and status reporting of Requests for Information Packages (RIPs) and Technical Action Requests (TARs)
Coordinate travel arrangements, maintain travel logs, and consolidate trip summaries and reports from program management staff and task leads
Support document management activities, including publishing, version control, and archiving of Program Management artifacts such as the Program Management Plan and Quality Management Plan
Order and manage office supplies and provide general administrative coordination support as needed
Collaborate with program leadership to support client expectations and maintain strong professional relationships
Perform additional duties as assigned
Qualification
Required
Bachelor's degree required
Strong customer service skills with the ability to support senior leadership and client stakeholders
Demonstrated proficiency in Microsoft Office applications, including Word, Outlook, Excel, and SharePoint, as well as web-based research tools
Strong organizational skills with attention to detail and the ability to manage multiple priorities
Strong written and verbal communication skills
U.S. citizenship and fluency in English required
Ability to successfully pass criminal history, fingerprint background checks, and credential verification required
Must be able to maintain and retain suitability investigation and clearance as required
Proficient in navigating electronic systems, computer programs, and virtual service platforms
This position requires a separate, quiet, private, confidential space to work from, as well as having access to your own reliable high-speed internet hard wired to your home (coax or fiber from the Internet Service Provider (ISP) to your home.) Using a hot spot from a mobile device (tethering) or wireless ISP is not acceptable
Preferred
Benefits
Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations.
