JLL is a professional services and investment management firm specializing in real estate. The Project Coordinator will support project administration by managing documentation, reports, schedules, budgets, financial processes, stakeholder communications, presentations, and other project-related activities.
Prepare project management reports and meeting minutes
Manage all project documentation including contracts, budgets and schedules
Maintain best practices templates on SharePoint site
Administrative duties to include but not limited to: copying, coordinating travel arrangements, expense report preparation, organizing lunches, WebEx meetings, etc
Manage accounts receivables according to the guidelines and requirements set by the Facilities Manager, Operations Manager, or project team
Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager
Assist local team in meeting targeting financial numbers as determined on a yearly basis by the Management Executive Committee
Proactively manage project-related issues on account or assignment
Demonstrate proficiency in the use and application of all project management
Prepare PowerPoint presentations, memos, responses to proposals and research
Actively collaborate with stakeholders and leverage platform support
Assist with client communication, conferences, and events
Maintain all files and documents related to project assignment
Any and all other duties and tasks assigned
Qualification
Required
Bachelor's degree from an accredited institution required
1-3 years of experience working in a similar role
Detail oriented and organized- must have ability to proactively plan for multiple projects at a time
Strong communication skills- both written and oral
Proficient with Microsoft programs such as PowerPoint, Word, Outlook, etc
Must be a self-starter- able to start and complete projects independently
Proactive – does not wait for tasks to be asked, but always prompts to identify what else can be done
Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect
Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture
Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact
Candidates must be authorized to work in the United States without sponsorship
Preferred
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Remote work arrangement
JLL (Jones Lang LaSalle Incorporated) is a leading global commercial real estate services and investment management company.
