American Oncology Network is a healthcare research network seeking a Research Study Activation Coordinator. This role is responsible for facilitating the activation of clinical research studies, ensuring compliance with regulations and effective communication among stakeholders.
Effectively manage all tasks related to study feasibility, site readiness, and initiation of clinical trials
Coordinate timely and accurate submission of study-related documents with site and regulatory colleagues
Maintain strict adherence to Good Clinical Practice (GCP), FDA regulations, and other relevant guidelines during study activation
Act as the central point of contact for sponsors, investigators, and internal teams, ensuring effective communication and collaboration throughout the activation process
Provide clear, timely updates on the status of study activation activities to all stakeholders
Facilitate contract negotiations and budget finalizations in collaboration with legal and financial teams
Monitor budget approvals and milestone tracking to ensure alignment with project objectives
Identify and implement opportunities for improving study activation workflows and reducing inefficiencies
Maintain accurate and comprehensive documentation of all activities in compliance with institutional policies and regulatory requirements
Deliver training sessions to research staff on protocol requirements, regulatory standards, and activation processes
Support team members in developing expertise in clinical trial activation tasks
Qualification
Required
High school education required
Bachelor's degree in life sciences, healthcare, or a related field
Minimum 2-3 years of experience in clinical research or a related field
Strong knowledge of clinical trial processes, IRB requirements, and regulatory guidelines
Excellent organizational and multitasking skills with a high level of attention to detail
Effective communication and interpersonal skills to collaborate with diverse stakeholders
Proficiency in research management systems and Microsoft Office Suite
Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills
Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness
Good command of the English language
Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback
Strong customer focus
Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations
Effectively manages own time, conflicting priorities, self, stress, and professional development
Self-motivated and self-starter with ability work independently with limited supervision
Ability to work remotely effectively as required
Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites
Proficiency in MS Office Word, Excel, Power Point, and Outlook required
Preferred
Certification in clinical research (e.g., CCRP, CCRC, or equivalent)
Prior experience with electronic medical records (EMR)
Prior experience with clinical trial data entry systems (EDC)
Prior Clinical Trial Management Systems (CTMS)
Benefits
American Oncology Network provides support and ancillary services for oncologist and cancer patients. It is a sub-organization of Cancer & Blood Specialists of Arizona.
