Assistant Project Management, Smartsheet Systems Specialist
United States
Full-time
Remote
$74K/yr - $126K/yr
Entry Level
Siemens is a global technology company focused on industry, infrastructure, transport, and healthcare. The Project Management Digital Tools Specialist will drive continuous process improvement and foster a culture of efficiency within the Project Management department by designing, developing, and implementing innovative solutions to enhance project predictability and streamline workflows.
Process Identification & Analysis: Collaborate closely with project managers across various teams to identify pain points, inefficiencies, and opportunities for process optimization throughout the entire project lifecycle, from initiation to closure
Market Research & Tool Evaluation: Continuously research, evaluate, and pilot new project management software, collaboration tools, automation platforms, and methodologies to identify best-fit solutions for the department's needs
Solution Design & Implementation: Design, develop, and implement innovative process improvements and tool integrations that enhance project planning, execution, monitoring, reporting, and stakeholder communication
Performance Measurement: Define, track, and report on key performance indicators (KPIs) related to project efficiency, on-time delivery, resource utilization, and budget adherence, using data-driven insights to inform further improvements
Adoption & Training: Facilitate workshops, create documentation, and provide ongoing training and support to ensure the successful adoption and effective utilization of new processes and tools by the project management team
Continuous Learning & Improvement: Foster a culture of continuous learning and improvement within the project management community, staying abreast of industry trends and emerging technologies
Reporting & Communication: Prepare and present comprehensive reports on process improvement initiatives, their impact, and future recommendations to project management leadership and other key stakeholders
Proactive Problem Solving:The continuous analysis of processes and tools allows for the identification and resolution of systemic issues before they escalate, preventing common project pitfalls
Streamlined Workflows:The individual will identify bottlenecks, redundant steps, and manual tasks, then design and implement more efficient processes, leading to faster project execution
Optimized Tool Utilization:By researching, implementing, and integrating the right tools, project managers can automate routine tasks, improve collaboration, and access real-time data, freeing them up for higher-value activities
Reduced Administrative Burden:Less time spent on manual reporting, data entry, or navigating cumbersome systems means more time focused on actual project leadership
Reduced Frustration:By removing process roadblocks and providing effective tools, the role reduces daily frustrations for project managers, improving job satisfaction
Focus on Core Competencies:With streamlined processes, project managers can dedicate more time to strategic thinking, stakeholder engagement, and team leadership, rather than administrative overhead
Culture of Continuous Improvement:The presence of this role embeds a mindset of ongoing refinement and innovation within the project management function
In essence, this position acts as an internal consultant and change agent for the project management function, directly contributing to a more mature, efficient, and successful project delivery capability for the entire organization
Qualification
Required
Bachelor's degree in Business Administration, Project Management, Engineering or Information Technology
1 plus years of experience in project management or project administration including application and concepts of Electrical Products
Extensive familiarity with various software and a strong aptitude for quickly learning and mastering new technologies. (Smartsheet, DocuSign, Knime, Tableau, etc.)
Experience with process mapping, workflow automation, change management principles, and user adoption strategies
Strong analytical and quantitative skills, with the ability to define meaningful KPIs, collect and interpret data, and derive actionable insights
Must be eligible to work in the US with no sponsorship now or in the future
Preferred
Exceptional communication, interpersonal, and collaboration skills, with the ability to effectively engage, influence, and build rapport with project managers and stakeholders at all levels
Proactive, self-motivated, and a continuous learner with a passion for optimizing workflows and driving organizational change
Demonstrated ability to identify systemic inefficiencies, analyze complex problems, an develop practical, scalable, and sustainable solutions
Benefits
Siemens offers a variety of health and wellness benefits to our employees.
Siemens empowers customers to transform the industries that form the backbone of economies: industry, transportation, buildings and grids.
